Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting
Date: July 1, 2015
Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus; Secy. Martha Miller; Community Chair Susan Burns;; Safety Chair Monica Beshara Also attending: Alice Stovall
Not attending: Environment Chair Alex Kambar
The meeting was called to order by the President shortly after 7 pm.
The first item on the agenda was a discussion of plans for National Night Out on August 4 at Dearborn Park. Monica will arrange for signs to be posted both in advance and on the day of the event. She has invited Lt. Scott Meredith and will invite Al Fowler as well. Susan and Monica will be in charge of activities and of procuring needed food and drink items to support the potluck supper. The MWNA will solicit RSVPs from the neighborhood. Plans for the evening include displays by the Neighborhood Watch program and by various neighborhood service providers, including real estate, landscaping, and security businesses. Michael will be in charge of a table on Avondale Elementary. We will also encourage donations to the MWNA by providing a jar or receptacle for these.
Sydney will continue to pursue contact with the Columbia Presbyterian Seminary regarding collaboration with the MWNA.
The meeting schedule proposed by Michael for the rest of the 2015-2016 term was reviewed. The leadership team approved October 24 as the date of the next general meeting. On that day, park cleanup in the morning will be followed by a Halloween party in the evening. The December meeting will be a holiday-themed social event that might include caroling and viewing of yard decorations, followed by a cookie exchange. In February a business meeting will be held to review progress on 501c3 or 501c4 status and a discussion of other goals and of the spring elections. We will also try to include a presentation on spring gardening (possibly by Walter Reeves). In April, we will have a park-cleanup in the morning and a potluck in the park and/or a movie showing (Monica and Susan will organize the event). On May 4, elections for the offices with terms ending this year (vice-president, treasurer, public-safety chair, and community-engagement chair) will be held with Michael presiding.
The rest of the meeting was devoted to a discussion of priorities for the MWNA, based in part on Michael’s recent survey of residents. The following areas of commitment and specific goals for each area were identified:
• Incorporate the MWNA as a non-profit organization with either 501c3 or, alternatively, 501c4, by May, 2016. (The By-laws Committee headed by Steve Saggus is currently examining the advantages and disadvantages of each.)
• Wider neighbor participation in MWNA. Our goal is at least 10 members at general meeting beyond the members of the Leadership Team; and at least 50 adults at National Night Out potluck. In addition, Michael has signed up 24 neighbors who are willing to participate in periodic surveys on neighborhood issues.
• Increase participation in Neighborhood Watch, with a goal of increasing the number of block captains and participants by 20%. Michael will work with Monica on achieving this goal.
• In the area of Environment:
1. Revitalize the Friends of Dearborn Park. Goal: 25 members.
2. Complete the trail from Catherine and Oldfield to the park through resolving any stream protection issues and having 2 bridges constructed where needed.
3. Support for public schools. Goal: 100 hours of volunteer work by neighbors (not including Michael) and $1000 donation.
4. Street cleanup. Alice will head the street cleanup effort. Goals: Identify critical areas. Recruit 3 team members to take on one area each. Contact county about their participation in cleanup, especially of Oldfield Road beyond Catherine.
Time frame was not specified for all the goals, but the general focus is on what can be accomplished during the term of the current leadership team.
The next planning meeting of the of the leadership team will be on Wednesday, September 2.