Minutes, MWNA General Meeting Feb 17, 2016

Minutes of the Midway Woods Neighborhood Association Membership Meeting

Date: February 17, 2016

Location: Blue Tarp Brewery

Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus; Secy. Martha Miller; Web Administrator Derrick Peavy; Environment Chair Melissa Grable; 17 additional members

The meeting was called to order by the President at 7:30 p.m.

After brief introductions, the president reviewed the rationale for seeking 501c4 status for the Midway Woods Neighborhood Association and went over previously circulated information about the purpose of the proposed corporation, eligibility for and processing of membership, and governance structure.

A discussion period then allowed attendees to ask questions and to state opinions.

A vote by show of hands was taken with the following results:

In favor of incorporation: 22
Opposed: 0
Abstaining: 1

The meeting was adjourned at approximately 8:30 p.m.

Respectfully submitted,

Martha Miller
Secretary

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Midway Woods Association, Incorporated

At last night’s (Wed 17 Feb) general meeting of the Midway Woods Neighborhood Association (MWNA), members voted 22-0, with one abstention, to incorporate as a 501(c)(4) non-profit to be called the Midway Woods Association, Incorporated (MWA Inc).

Thanks to Blue Tarp Brewery for hosting us, Avondale Elementary School for loaning chairs, and all neighbors who participated.

Michael Hughes
President, Midway Woods Neighborhood Association
Block Captain, Midway Woods Neighborhood Watch
president@midwaywoodsneighborhood.com

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Minutes of the MWNA Leadership Team Meeting December 2, 2015

Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting

Date: December 2, 2015

Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus; Secy. Martha Miller; Web Administrator Derrick Peavy; Environment Chair Melissa Grable

The meeting was called to order by the President at 7 pm.

The President opened the meeting with a discussion of issues to be resolved in transitioning from the current Midway Woods Neighborhood Association to an association with 501c4 status. A consensus was reached regarding the following points:

• Eligibility for membership will extend to residents and owners of property in Midway Woods.
• Members will be required to renew their membership every two years.
• A membership fee of $24 per person ($1 per month) is requested to offset administrative expenses of the association.
• Each members will provide to the association first and last name, home address, and email address.
• Communication with members will be primarily electronic (through email), with provisions for communicating in writing with those unable to use email.
• The organization will have a board of directors responsible for maintaining the association’s legal status and by-laws and for managing the association’s finances.
• The board of directors will recruit and appoint a leadership team (President, Vice-President, Secretary, Treasurer, and others as needed) to implement association goals and carry out special projects.

The meeting was adjourned at approximately 8:30 p.m.

The next planning meeting of the leadership team will be in January (date TBA).

Respectfully submitted,
Martha Miller

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Minutes of the MWNA Leadership Team Meeting November 4, 2015

Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting
Date: November 4, 2015
Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus; Web Administrator Derrick Peavey; Kathryn Michaelis, Safety Coordinator
The President called the meeting to order at 7 pm.
Discussion centered on the proposed incorporation of the Midway Woods Association as a 501c4 non-profit organization. This move would establish a legal entity for the neighborhood. Time line is by May.
Michael suggested a board without set role assignments, combined with a system of ad hoc issue projects overseen by that board. Online methods (NextDoor, for example) would be used for communication and voting,

Steve will go back to by-laws committee with several board structure recommendations based on our discussions.

Kathryn volunteered to organize the holiday party in early December. Thanks, Kathryn!

The next leadership team meeting will take place at a yet-to-be determined time and place.

Respectfully submitted,
Martha Miller, Secretary

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Minutes of the MWNA Leadership Team October 28, 2015

Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting

Date: October 28, 2015
Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus.
The President called the meeting to order at 7 pm.
Substantive discussion of incorporating MWNA as a 501c4 was postponed until the next leadership meeting.
The Halloween party was cancelled for lack of support. Involvement of the leadership team has been sporadic.
The next meeting of the leadership team will take place on November 4 at 7 pm.
Respectfully submitted,
Martha Miller, Secretary

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Vote on whether to incorporate as a 501(c)(4) non profit

The vote on whether to incorporate the informal Midway Woods Neighborhood Association as a the 501(c)(4) non-profit Midway Woods Association, Inc will held at a meeting of the association this coming Wednesday (Feb 17) at 7:30 PM at the Blue Tarp Brewery, 731 E College Ave, Decatur, GA 30030.
This is an important vote, and neighbors are strongly encouraged to participate.
Relevant information is provided in the attached documents. You are encouraged to bring hard copies of those documents to the meeting.

Membership    Governance   Purpose   Rationale

Michael Hughes
President, Midway Woods Neighborhood Association
Block Captain, Midway Woods Neighborhood Watch
president@midwaywoodsneighborhood.comGovernance

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Incorporation as the Midway Woods Association

The 2014-15 and 2015-16 leadership teams of the Midway Woods Neighborhood Association voted to pursue incorporation of the association as a 501(c)(3) non-profit corporation, and the decision was ratified at the June 10 2015 general meeting of the association. Since that meeting, members of the bylaws committee and the leadership team have worked to set the stage for that incorporation.

The MWNA will host a meeting on Wed 17 Feb at 7:30 PM at the Blue Tarp Brewery to discuss incorporation and VOTE WHETHER TO INCORPORATE OR TO NOT INCORPORATE.

Research showed that the proposed corporation would NOT meet the criteria for a 501(c)(3), a status that applies to charities.  The proposed association will meet the criteria for a 501(c)(4) non-profit.

The reasons for incorporation as a 501(c)(4) non profit include:

  1. Re-invigoration of the Association: The Midway Woods Association, Inc (MWA Inc) presents the opportunity to increase community engagement compared to the Midway Woods Neighborhood Association (MWNA, which has depended heavily on one or two key leaders during periods of activity interspersed with periods of dormancy when leadership was minimal or absent.
  2. Membership: MWA Inc will have criteria for membership, a process to enroll members, and a requirement to maintain a record of those members. In contrast, the MWNA has no process to enroll and maintain a record of members.
  3. MWA Inc will have the legal status and identity of a corporation whereas the MWNA has no legal status or identity. That legal status has several positive implications, including:
  4. Ownership of assets: MWA Inc will legally own assets such as bank accounts, petty cash, web domains, etc.  In contrast, the MWNA, while holding moral/ethical ownership, has no legal ownership of assets.
  5. Protection of members and leaders: MWA Inc will shelter members and leaders from suits that may be brought by, for example, a developer whose proposal was opposed by the neighborhood.  Actions taken by MWA Inc would expose only corporate asset, whereas action by MWNA could expose personal assets of members and leaders.
  6. Tax liabilities: Any tax liabilities on MWNA income fall to the treasurer and president.  As a 501c4 non-profit, there will be no tax liabilities on MWA Inc income.
  7. Grants: While the opportunities are less for 501c4 non-profits, such as MWA Inc, than for 501c3 non-profits, MWA Inc will be eligible for appropriate grants.  The informal MWNA has little, if any, eligibility for grant funding.
  8. Corporate donations: Donations to a 501c4 are NOT tax deductible. However, corporations can often legitimately claim donations to a 501c4 as a business costs.  Such donations to the informal MWNA are much less likely to be legitimate tax deductions.
  9. Influence: As a legal entity, the MWA Inc will have greater influence than the informal MWNA with County departments, developers, and others.

Michael Hughes
President, Midway Woods Neighborhood Association
Block Captain, Midway Woods Neighborhood Watch
president@midwaywoodsneighborhood.com

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Blue Sky Condominium petition

___You are invited and encouraged to petition the DeKalb County Commission to demolish and remove all units of the blighted and abandoned Blue Sky Condominium complex (3106 memorial Dr) and to seek public input into the future use of the site.
___Please access the petition at any one of the following links. (Multiple links are needed due to the limited capacity available through free SurveyMonkey account)

https://www.surveymonkey.com/r/LB9LBB6

https://www.surveymonkey.com/r/JQWVT33

https://www.surveymonkey.com/r/JW7LXYH

https://www.surveymonkey.com/r/JWPTLRV

https://www.surveymonkey.com/r/JSGZ9BM

___ Please forward the link to the petition to neighbors who may not respond via Nextdoor.
___The wording of the petition follows below my signature.
___To join the petition, you will be required to insert your full name and street address only. You will NOT be asked to provide other contact information.

Michael Hughes
President, Midway Woods Neighborhood Association
Block Captain, Midway Woods Neighborhood Watch
president@midwaywoodsneighborhood.com

Dear District 3 Commissioner Larry Johnson and Super District 6 Commissioner Kathie Gannon:
We, DeKalb County residents and tax payers, complain to the DeKalb County Commission that the abandoned and blighted Blue Sky Condominium complex, located at 3106 Memorial Drive Decatur GA 30030, reduces our property values and our quality of life.
We, DeKalb County residents and tax payers, petition the DeKalb County Commission to quickly:
1. Condemn or purchase all units that comprise the Blue Sky Condominium complex.
2. Demolish and remove all units that comprise the complex.
3. Hold public hearing to gather community input for the future use of the site.
4. Keep us well informed of the status of our petition, via email to president@midwaywoodsneighborhood.com

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Neighborhood Watch

According to Al Fowler, our Public Education Specialist with the DeKalb County Police Department and the leaders of our police precinct, an active neighborhood watch is an effective COMPONENT of the tool kit to reduce crime.  Midway Woods is fortunate to have an active watch, and I encourage all neighbors who are not signed up as participants to contact the watch coordinator at safety@midwaywoodsneighborhood.com.

Michael Hughes, president@midwaywoodsneighborhood.com

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Holiday party!

What: Midway Woods Holiday Party
Where: Blue Tarp Brewing Company (731 E. College Ave.)
When: Thursday December 10, 2015, from 6:30-9:00 p.m. (drop in when you can, or stay the whole time)

Blue Tarp has graciously agreed to provide beer tastings for 50% off ($6) for folks who’d like to partake.

In the spirit of holiday giving, we are taking donations in conjunction with our party to support the Global Village Project. GVP is a middle school in Decatur that provides free, high-quality education to refugee girls. The school is run entirely on donations, so anything you can give will be appreciated. If you’d like to give online, you can visit https://www.firstgiving.com/fundraiser/midway-woods/holidayparty . We will also be accepting checks and cash at the party. The online giving will remain open until the end of the month.

 

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