Minutes July 1, 2015 meeting of the MWNA Leadership Team

Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting

Date: July 1, 2015

Attendees: President Michael Hughes; VP Sydney Lilly; Treas. Steve Saggus; Secy. Martha Miller; Community Chair Susan Burns;; Safety Chair Monica Beshara Also attending: Alice Stovall
Not attending: Environment Chair Alex Kambar

The meeting was called to order by the President shortly after 7 pm.

The first item on the agenda was a discussion of plans for National Night Out on August 4 at Dearborn Park. Monica will arrange for signs to be posted both in advance and on the day of the event. She has invited Lt. Scott Meredith and will invite Al Fowler as well. Susan and Monica will be in charge of activities and of procuring needed food and drink items to support the potluck supper. The MWNA will solicit RSVPs from the neighborhood. Plans for the evening include displays by the Neighborhood Watch program and by various neighborhood service providers, including real estate, landscaping, and security businesses. Michael will be in charge of a table on Avondale Elementary. We will also encourage donations to the MWNA by providing a jar or receptacle for these.

Sydney will continue to pursue contact with the Columbia Presbyterian Seminary regarding collaboration with the MWNA.

The meeting schedule proposed by Michael for the rest of the 2015-2016 term was reviewed. The leadership team approved October 24 as the date of the next general meeting. On that day, park cleanup in the morning will be followed by a Halloween party in the evening. The December meeting will be a holiday-themed social event that might include caroling and viewing of yard decorations, followed by a cookie exchange. In February a business meeting will be held to review progress on 501c3 or 501c4 status and a discussion of other goals and of the spring elections. We will also try to include a presentation on spring gardening (possibly by Walter Reeves). In April, we will have a park-cleanup in the morning and a potluck in the park and/or a movie showing (Monica and Susan will organize the event). On May 4, elections for the offices with terms ending this year (vice-president, treasurer, public-safety chair, and community-engagement chair) will be held with Michael presiding.

The rest of the meeting was devoted to a discussion of priorities for the MWNA, based in part on Michael’s recent survey of residents. The following areas of commitment and specific goals for each area were identified:

• Incorporate the MWNA as a non-profit organization with either 501c3 or, alternatively, 501c4, by May, 2016. (The By-laws Committee headed by Steve Saggus is currently examining the advantages and disadvantages of each.)
• Wider neighbor participation in MWNA. Our goal is at least 10 members at general meeting beyond the members of the Leadership Team; and at least 50 adults at National Night Out potluck. In addition, Michael has signed up 24 neighbors who are willing to participate in periodic surveys on neighborhood issues.
• Increase participation in Neighborhood Watch, with a goal of increasing the number of block captains and participants by 20%. Michael will work with Monica on achieving this goal.
• In the area of Environment:
1. Revitalize the Friends of Dearborn Park. Goal: 25 members.
2. Complete the trail from Catherine and Oldfield to the park through resolving any stream protection issues and having 2 bridges constructed where needed.
3. Support for public schools. Goal: 100 hours of volunteer work by neighbors (not including Michael) and $1000 donation.
4. Street cleanup. Alice will head the street cleanup effort. Goals: Identify critical areas. Recruit 3 team members to take on one area each. Contact county about their participation in cleanup, especially of Oldfield Road beyond Catherine.

Time frame was not specified for all the goals, but the general focus is on what can be accomplished during the term of the current leadership team.

The next planning meeting of the of the leadership team will be on Wednesday, September 2.

Respectfully submitted,
Martha Miller

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Minutes: June 2015 MWNA general meeting

The minutes of the June 2015 general meeting of the Midway Woods Neighborhood Association are attached.  The minutes were prepared by the Secretary.

Minutes June 2015

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Priorities Questionnaire Results

Our thanks to the 42 neighbors who provided the attached results from the Priorities Questionnaire.

Priorities Numbers    Priorities Comments

Additional Info

Hooper Alexander Site    Chevelle-Katherine Trail   Frisbee Golf Course

501c3 status will be discussed at meeting tonight (Wed 10 Jun, 7:00 PM, Columbia Presbyterian Church), with further info on 501c3 to be posted.

 

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Suggested Priorities

I am the president of the Midway Woods Neighborhood Association.
However, the following are my PERSONAL suggestions for priorities for the association.
They have NOT been endorsed by the leadership team or members.

I invite and encourage you to identify YOUR suggested priorities and indicate your support, ambivalence, or opposition to my suggested priorities using the questionnaire at https://www.surveymonkey.com/s/JHQLYQB .

I will leave the questionnaire up through Tue 9 Jun, the day before the MWNA meeting at which members are invited to discuss association priorities.

Your responses will be used only to guide discussion by the leadership team and membership.

I ask that only Midway Woods residents respond, they respond only for themselves, and they respond only once.

Thank you

Michael Hughes
president@midwaywoodsneighborhood.com

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Revised Meeting Schedule

The MWNA membership changed the association bylaws as they relate to the frequency of general meetings.  Beginning in June 2015, general meetings will be held bi-monthly.

The June meeting will be on Wed 10 Jun at 7:00 PM (note time change) in the Sanctuary of the Columbia Presbyterian Church.

The August meeting will be combined with National Night Out celebrations and will be held in Dearborn Park on Tue 4 Aug.  Details to follow

The October meeting will be combined with Halloween festivities and will be held in Dearborn Park on Sat 24 Oct. Details to follow.

Details on subsequent meetings to follow.

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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Upcoming MWNA general meeting

** The next general meeting of the Midway Woods Neighborhood Association will be held on Wed 10 Jun at 7:00 PM (note time change) in the Sanctuary of the Columbia Presbyterian Church.
** The first 10 neighbors (excluding the leadership team) to sign in will win ice-cream bars!
** A proposal to pursue 501c3 non-profit status for the MWNA will be presented, discussed, and voted.
** Neighbors will be invited to suggest priorities for the MWNA.
** The meeting will adjourn at or before 8:00 PM.

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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Vote re 501c3 not-for-profit

Neighbors:

At the Wed 10 Jun general meeting of the Midway Woods Neighborhood Association, we will propose, discuss, and vote on pursuing 501c3 not-for-profit status for the MWNA.

You are invited and encouraged to participate.

The meeting will be at 7:00 PM – 8:00 PM (NOTE CHANGE IN MEETING TIME !)
at the Columbia Presbyterian Church.

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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Minutes of Leadership Team Meeting

Minutes of the Midway Woods Neighborhood Association Leadership Team Meeting

Date: May 20, 2015

Attendees: President Michael Hughes; VP Sydney Lilly; Treasurer Steve Saggus; Secretary Martha Miller; Community Engagement Chair Susan Burns; Environmental Chair Alex Kambar; Safety Chair Monica Beshara

The first item on the agenda was a review of the status of the transition to the new leadership team.

The second item was a discussion of team goals for the year. The team unanimously agreed its first priority this year will be to propose application for tax-exempt (501 C3) status. Such status would enhance our ability to apply for grant money and allow us to avoid paying taxes on income received from donations and other fundraising efforts. Steve Suggus agreed to spearhead this effort. The next general meeting will focus on this initiative.

Other goals for the year are to sponsor more community social events, to increase the level of participation in our meetings, and to continue to fortify the community watch program.

Future general meeting dates include the following:

Wednesday, June 10, 7 p.m.: Ice Cream Social and General Meeting at Columbia Presbyterian Church

Tuesday, August 4: National Night Out event at Dearborn Park

The leadership team’s next meeting will take place July 1 at 7 p.m.

Minutes prepared by Martha Miller, Secretary.

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New leadership team members

The new leadership team of your Midway Woodseighborhood Association:

President:                           Michael Hughes                                                                                         VP:                                       Sydney Lilly                                                                               Treasurer:                           Steve Saggus                                                             Secretary:                           Martha Miller                                                                                 Community:                       Susan Burns                                                                 Environment:                    Alex Kambar                                                                                           Safety:                                 Monica Beshara

We are in the process of setting up the @midwaywoodsneighborhood.com email accounts for team members.  Until they are set up, please send email to team members using president@midwaywoodsneighborhood.com  with “To person or role”  (Ex: To Safety)  as the subject, and I will forward.

We’ll let you know as soon as team emails are available.

 

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New leadership team

There is one candidate is standing for election for each position on the leadership team of the Midway Woods Neighborhood Association. I, current president, am the only member of the outgoing team standing for re-election.

Please come to the meeting this Wednesday, May 6, at 7:30 PM at the Columbia Presbyterian Church to meet and elect and the new team, thank members for their willingness to serve our neighborhood, and share your vision for our neighborhood association in the upcoming year.

Please also invite and encourage neighbors to participate. This is an important opportunity for us to come together to support the building an even better community.

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