Bylaws Amended

At a special called meeting on Wed 22 Apr, the Midway Woods Neighborhood Association bylaws were amended as follows:

1. The association will now conduct bi-monthly (once every two months) general meetings, rather than the previous monthly meetings.

2. The process to change the bylaws will now require notice via the MWNA website, announcement at one meeting, and discussion and voting at a subsequent meeting, rather than the previous notice in the newsletter, and announcement, discussion, and voting at three meetings.

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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Special called meeting, Wed 22 Apr

You are invited and encouraged to participate in a special called meeting of the Midway Woods Neighborhood Association on Wed 22 Apr (7:30 PM, Columbia Presbyterian Church).

At that meeting, we will vote on the following proposed amendments to the bylaws:  (a) change in the process for amending the bylaws from requiring three meetings to requiring two meetings; (b) change in the frequency of MWNA meetings from monthly to bi-monthly (every other month).

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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Bylaws amended

At the Wed 8 Apr MWNA meeting, the following amendments to the bylaws were approved:  Make up of the Executive Committee re-defined; terms of office of Executive Committee members was changed; and references to the newsletter were changed to references to the MWNA website. These changes will be written into the bylaws.

At a special called meeting on Wed 22 April, there will be  votes on the following proposed amendments to the bylaws:  Change in the process for amending the bylaws from requiring three meetings to requiring two meetings; and change in the frequency of MWNA meetings from monthly to bi-monthly (every other month).

Michael Hughes, President
Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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MWNA Elections

Neighbors:
We will elect the new leadership team for our neighborhood association at the Wed 6 May meeting.
Please:
1. Attend the meeting and vote.
2. Consider standing for election to one of the seven positions on the leadership team.
The Election Flyer and Leadership Team role descriptions are attached.
At this time, I know of no candidate for the role of vice-president. Please review that role description and consider standing.

Michael Hughes, President
Midway Woods Neighborhood Association

president@midwaywoodsneighborhood.com

 

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Wed 8 Apr Meeting

There will be two primary agenda items at our Wed 8 Apr meeting (7:30 PM, Columbia Presbyterian Church).  These are (a) the East Decatur Greenway (https://www.facebook.com/EastDecaturGreenway) and (b) Changes to MWNA bylaws.

a) Michele Ritan will provide information and Jennifer Wilson will seek our input into plans for the greenway.

b) We will cast final votes on redefining the make up of the the executive committee and changing the terms of office for that committee from one to two years. We will discuss changing the frequency of association meetings from monthly to bi-monthly (every-other-month).  There will be a final vote on meeting frequency at a special called meeting on Wed 22 Apr.

 

 

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Amendments to Bylaws

Neighbors:

Before the end of its term in May 2015, the current MWNA leadership team is working to amend the bylaws as follows.

Proposed change 1.  Change frequency general meetings from monthly to bi-monthy .  (i.e. every other month).  Status:  Discussion at Wed 8 Mar general meeting; final vote at special called meeting Wed 22 April.

Proposed changes 2 and 3.  Redefine the executive committee to the following seven positions:  president, vice president, treasurer, secretary, and chairs of public safety, environmental, and community engagement.  Status: Final vote at Wed 8 April general meeting.

Proposed change 4. Change the period of office of the committee from one to two-year terms.  Status:  Final vote at Wed 8 Apr general meeting.

The current bylaws with proposed changes are available at Bylaws Proposed Changes 0215

Michael Hughes, President Midway Woods Neighborhood Association, president@midwaywoodsneighborhood.com

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Association Meetings

To increase participation in Midway Woods Neighborhood Association meetings, the outgoing leadership team (May elections, remember!) is recommending that association meetings be (a) limited to one hour, and (b) held every other month, rather than monthly.

Also, to identify the best day and time for those once-every-other-month meetings, we ask you to select ALL the days and times which would usually work for you in the poll at

http://doodle.com/vapzvax7g4cg5fp4

Michael Hughes
President, Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

 

 

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Wed 4 March, 2015

At this MWNA general meeting, members will be asked to:

(a) Ratify changes to the make-up of the Executive Committee discussed and accepted by unanimous vote at the Wed 4 Feb, 2015 meeting;

(b) Discuss and vote on changing the process for amending the bylaws.

See “March 4 General Meeting” below for description and explanation of the proposed change to the process for amending bylaws.

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Invitation to vote and stand in the May MWNA elections

Neighbors:

Please plan to vote, and consider standing, in the upcoming May elections of the Midway Woods Neighborhood Association leadership team. Procedures for voting and standing are attached, as are the role descriptions of the leadership team.

Election Flyer,   Leadership Team

Michael Hughes
President, Midway Woods Neighborhood Association
president@midwaywoodsneighborhood.com

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March 4 General Meeting

At the Wed 4 Mar, 2015 general meeting, the leadership team will ask the membership to:

  1. Ratify changes to the make-up of the Executive Committee discussed and accepted by unanimous vote at the Wed 4 Feb, 2015 meeting.
  2. Discuss and vote on changing the process for amending the bylaws.

The current process for changing the bylaws requires, “The Executive Committee shall make certain that all members receive at least two weeks notice in writing of any proposed changes in the bylaws. Changes shall be proposed at one meeting, discussed at the following meeting, and voted on at the third meeting.”

The leadership team proposes amending that process as follows. “Notice of proposed changes to the bylaws will be posted to the MWNA website and distributed electronically two weeks prior to the general meeting at which the proposed changes will be discussed and voted on.”

This change in process is proposed for two reasons.

  1. It is not possible that the Executive Committee “shall make certain that all members receive at least two weeks notice in writing.” (Emphasis added.)
  2. The current process requires action at three general meetings. With monthly meetings, that takes a minimum of 10 weeks (two weeks notice plus three consecutive meetings) to execute a change.  If the association moves to meetings every other month, the current process will take a minimum of 18 weeks.
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